The Planning Party for 2010 is already on the calendar (January 22) and now all we need are a few good men and women to step up and volunteer to host club events. Hosting an event for the first time can be a little intimidating, but we are a very easy going group and will be happy with just about anything that involves cars, people and food. Any extra twists you might add are frosting on the cake.

What exactly is involved with putting an event together? For those of you that have never had the courage to host an event, but think it could be fun, the first thing you need to know is we are all eager and glad to help! That being said there are some simple guidelines involved that will make an event run smoothly without a lot of hair pulling!

1. Let people know! Have the “who, what, when and where” for your event placed on both the web site and in the newsletter at least two months before your event. Make sure to have your contact info, an RSVP date and a “no refunds after date” if appropriate.

2. If you are doing dinner at a restaurant it is strongly suggested that you have a set price for the meal. Make sure tip/tax is included along with any extras the restaurant is providing. It is best to get something in writing so all the costs are clear to all parties.

3. All member checks for your event must be made out to PCA/SNR. Keep all your receipts and the club will make sure you are reimbursed. Before you set a price you should notify the Board and let them know what you are charging and for what. The club will be happy to accommodate you for deposits, etc.

4. If you are doing driving event it is important to have a PCA insurance waver. The form has to be sent into National before your event. This is a function of the board but the event host needs to be aware that it is in place.

5. After your event it is always great to have some pictures and information sent to the newsletter editor and web master. If you need help with this please indicate so support can be provided. This needs to be done in a timely fashion.

6. When all is said and done please share with the board any problems or successes you experienced.

Remember, if it’s your first event, keep it simple and ask for help! “It’s the people, not just the cars”!